Sponsored Project Change Notification Guidance

What are Sponsored Project Change Notifications (SPCN)?

Email notifications that occur when an action is taken on a PS Project ID in ConnectCarolina. After a new project is set-up or certain criteria of a project are modified, an email notification will be sent to key project personnel and managers with an attachment detailing the new information or changes. Prior to GoLive in ConnectCarolina, these types of notifications were available in FRS and known as Fund Authorities.

What action(s) will generate a SPCN?

Newly Created PS Project ID

Email notification is sent when a new PS Project ID is created on a:

• Funded Project
• Project on a Financial Guarantee or Letter of Guarantee (LOG)

An email process exists for new project set-up, but better clarity as to what type of project (Prime or Subagreement) as well as more project details will be provided in these notifications.

Change(s) made to a PS Project ID

Email notification is sent when these types of changes occur on a PS Project ID:

• Change in Principal Investigator
• Change in Budget (with some exceptions*)
• Change in Project Dates

*Now includes clinical trials, program income and interest, and Billable Per Unit (BPU) projects and does not include any changes made to lapsed funds 559510.

Where will Project Notifications be archived?

• The ConnectCarolina Sponsored Projects attachment will be uploaded to RAMSeS attachments.

Who will receive these Project Notifications?

• Principal Investigators (Award and Project)
• Award Primary Contact
• PS Project ID Managers (Award and Project)

Take the opportunity to review Backbone role permissions for your team members and ensure everyone who should be contacted with these project notifications have the appropriate roles. Do you need help finding your department’s Backbone Role Manager? Review this guidance for assistance.