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Financial Guidance & FAQs

Who can I ask to approve my requisitions, vouchers, and journal requests related to sponsored projects?


All requisitions, vouchers, and journals that require OSP approval in ConnectCarolina may only be approved by your department's OSP Pre-Audit Technician. To determine your OSP Pre-Audit Technician, please click reference the OSP Business Units Directory for the Pre-Audit Team.

Who should I contact if I have a budget override request for a journal, voucher, requisition, or purchase order?


Please submit a help ticket on help.unc.edu opens in a new tab and ask for your request to be routed to OSP-Help. An override request is typically a result of a budget error message in a journal, voucher, or requisition that has exceeded the budget or passed the budget end date. Please note that not all requests are eligible for an override. Learn more about the budget override types and information needed for these types of requests on the OSP ServiceNow guidance webpage.

Who can help me if I have a question about a sent invoice or need payment status on a sponsored project?


You can review sent invoices in the RAMSeS Award Administration Billing tab. For all questions on sent invoices or payments, please email OSPBilling@unc.edu.

How do I request/reconcile a cash advance on a sponsored project?


Consult Operating Standard 500.14 - Cash Advances opens in a new tab for information. An OSP Pre-Audit Technician for your department will review and process requests with sponsored funds in addition to UNC Finance reviews. To determine who is your OSP Pre-Audit Technician click here.

How do I correct expenses on a sponsored project?


If the sponsored project has not ended, you may do a campus journal in ConnectCarolina to move expenses off a sponsored project. Click here opens in a new tab for more information on processing financial transactions.

The sponsor has contacted me about a sponsored project's financial information. What do I do?


Send the communication with the project ID to OSPBilling@unc.edu.

Where do I go to view submitted invoices?


All invoices from FY17 forward are uploaded in RAMSeS for each project ID. They are located under the Project Administration Billing Tab and are loaded when they are sent to the Sponsor. For invoices previous to FY17 email your department's Sponsored Projects Accountant or OSPBilling@unc.edu.

Why am I receiving a closeout notification from RAMSeS?


RAMSeS automatically sends a reminder to complete the closeout checklist on set days prior to the project end date in ConnectCarolina. You should begin the closeout process if there will be no further funding or amendments. You can confirm with your SPS if there are outstanding amendments or extensions. The closeout notifications may be ignored if there is additional funding anticipated.

Why can I not submit transactions after the KK End Date?


The Commitment Controls (KK) dates represent the final date that allows pending and other obligated transactions to post to the project. No transactions are allowed after the KK end date without approval in advance. Please contact your SPA if you have transactions that may need to occur after the KK end date.

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