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ALICE Submission Guidance

ALICE is an administrative utility application for managing clinical trial agreements at UNC-Chapel Hill. See the Office of Sponsored Program’s (OSP) Industry and Non-Industry Contracting webpage for more information on the different types of agreements that require ALICE submission. For access to this application or for additional information, contact the ORIS Help Desk opens in a new tab.

Submission for new Clinical Trail Agreement or Industry Master Agreement

Log in with your Onyen and password, select “Submit New Non-CTA Agreement Request“

Screenshot of the ALICE home screen with the Submit New Non-CTA Agreement Request Button outlined.
  1. Industry / Contracting Party section:
    2. Screenshot of the Organization, Personnel and Department section with the Add Organization button outlined.

    Screenshot of the Industry Contracting Party panel.

    This is the company with whom we are negotiating. If the industry/contracting party name you are looking for is not listed, you can click on “Sponsor Not Listed” and manually add the new industry/contracting party.

  2. Personnel section:
    • Enter the name of the UNC Principal Investigator (PI)
    • Enter the external contact for the industry/contracting party. This is the person OIC will contact for edits or corrections to the agreement. We must have an email address at minimum.
    • Enter the name of the UNC department contact. This is the person other than the PI that OIC might contact with questions.
    Screenshot of the All personnel associated with this agreement panel, with the Add Personnel button outlined.

  3. Admin Department section:
    4. Screenshot of the Admin Department panel.

    Select the correct Department that will be responsible for the project at UNC.

  4. Agreement Type section:

    5. Select the type of agreement that you are submitting.

    Screenshot of the Agreement Type panel.

  5. Yes/No section:

    6. Complete the remaining Yes/No questions. Please contact Industry and Non-Industry Contracting at OSPContracting@unc.edu for assistance as needed.

    Screenshot of the Yes No questions associated with this new process.

  6. Form Navigation Options:

    7. Once you complete the form, you will select from one of the options below.

    Screenshot of the three save optionis: Save and Stay, Save and Continue and Clear Responses.

    If you select “Save and Stay” or “Save and Continue” and there is a section that has not been completed, you will receive an error message.

    Screenshot of the Item List section.

    After you have corrected any outstanding errors and saved the form, you will have the following options as well as a reference number at the top of the form.

    Screenshot of the Organizational, Personnel, and Department panel.

    You will then have the option to return to the home page or complete the submission.

    Screenshot of the Home and Proceed to Submit buttons.

    If you select “Proceed to Submit“, you will have the option to add “Submission Notes“. This is a place for you to give us any additional details or information you think may assist us in while processing and negotiating your agreement.

    After submission, this will be assigned to the appropriate contract manager, who will reach out with any questions or corrections and will begin negotiation with the sponsor, as necessary.

For questions on ALICE submissions concerning industry contracts email OSPContracting@unc.edu for questions on non-industry clinical trials contact the Office of Clinical Trials opens in a new tab.

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